• Ensures timely and accurate processing and disbursements of payroll and all other remuneration for all staff and managers on agreed schedules
• Handles of complex HR queries and transactions in Benefits administration (government mandated and corporate initiated)
• Reviews and documents key policies affecting the C&B and HR Administration function and recommends to management plans to support operational needs
• Conducts analyses of jobs (job classification and evaluation), salaries, awards and recognition and incentives in order to evaluate internal equity, external competitiveness, and legal compliance of the company's pay practices.
• Manages highly confidential employee data which may not be limited to payroll information
• Prepares management reports related to performance of the C&B and HR Administration function
• Responsible for leading, motivating and managing his/her team and ensures that the team is cross-trained/multi-skilled and proactive customer focused.
• Works with External Service Providers (ESP) for payroll and company-initiated benefits and acts as liaison between employees and ESPs for issues or concerns
• Assists Department Heads/Managers in key benefit and compensation program roll outs through training and education
• Acts as subject matter expert (SME) or go-to person for any HR issues or concerns of the management team
• Performs other job-related projects and tasks as may be assigned from time to time
• Prepares payroll instructions for Managers and verifies payroll instructions for Staff Employees on a bi-monthly basis and/or during special pay run
• Ensures quality of all items included for payroll disbursement, including all payroll-related reports and validates Payroll Register submitted by ESP for Payroll on a bi-monthly basis and/or during special pay run
• Processes last pay of all Managers and ensures its timely release to separated employees based on the agreed Turn Around Time (TAT)
• Prepares employee certifications (i.e. COE, government contribution or loan payment certifications) for all Managers and/or Staff employees as the need arises
• Oversees administration of all company-initiated and government-mandated benefits and ensures that they are delivered to employees or government institutions within TAT
• Attends to queries related to benefits and ensures that they are resolved within TAT
• Ensures timely completion and submission of mandatory reportorial requirements for submission to government agencies (i.e. BIR, SSS, Philhealth and Pag-Ibig)
• Collaborates with ESP or external compensation and benefits research vendors on market studies and practices for recommendation of any C&B restructuring to Management
• Assists the ESP in the conduct of Job Evaluation process for all positions in the organization to include but not limited to review of position titles, documentation and review of Job Descriptions/Job Analysis Questionnaire and conduct of job validation interviews with the Company’s Subject Matter Experts (Dept Heads)
• Oversees 201 File Management and ensures its timely update both for softcopy and hardcopy
• Manages the HR Database Control File and Compensation Databases for Staff and Managers
• Prepares individual Daily Service Record (DSR) and monthly individual KRA Report. Consolidates the C&B/HR Administration Team’s KRA and ensures that all Monthly Targets (i.e. volume, time and quality) are achieved by the Team
• Manages a team of HR Specialists, including but not limited to target-setting, adherence of company policies and procedures, and other HR-related matters. Mentors the team and motivates them to achieve if not exceed the set targets, become multi-skilled and proactive customer-focused.
• Completes all necessary Management Reports as required, for monthly reporting to MANCOM
• Handles special projects and prepares reports as needed
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